Amphitheater Guidelines & Policies

Before You Reserve

The Library Amphitheater may be reserved by nonprofit, tax-exempt, and government organizations for concerts, performances, educational programs, readings, and other community events. Proof of nonprofit status may be required.

Reservations:

• Must be submitted at least 2 weeks before the event and no more than 6 months in advance.
• Must be for a minimum of 4 hours.
• Are available Monday through Saturday, 9:00 a.m.–8:00 p.m.
• Are not confirmed until approved by library staff and all applicable fees have been paid.

Please include all setup, event, and cleanup time in your reservation request. The amphitheater may not be available before or after your reserved time.

To request a reservation, review and agree to the Amphitheater Use Policy and complete the reservation application.

 Questions? Contact [email protected] or (828) 884-3151 ext. 1826.

Amphitheater Features

The amphitheater includes:

• Covered main and side stage
• Terraced flagstone seating
• Seating capacity of up to 625
• Electrical outlets
• Stage lighting
• Stair lighting

Please note that audiovisual equipment, sound equipment, and technical support are not provided with amphitheater rentals.

Amphitheater Use Expectations

Organizations using the amphitheater are expected to:

• Have an authorized representative of the reserving organization present throughout the event.
• Keep activities within the reserved space.
• Leave the amphitheater clean and remove all event materials and excess trash.
• Report any facility or maintenance concerns to library staff.
• Follow all occupancy and safety requirements.

Please note:

• Materials may not be stored at the library before or after an event.
• The library is not responsible for loss of or damage to personal property.
• A library representative may be present during any event.

Reservation Conditions

The library welcomes a wide variety of educational, cultural, civic, and community activities. Permission to use the amphitheater does not imply endorsement by the Transylvania County Library or Transylvania County Government.

Advertising may identify the library only as the event location and must not suggest sponsorship or endorsement.

All Library policies, Transylvania County policies, and applicable laws apply to room use. Prohibited activities include, but are not limited to:

• Private, for-profit business use.
• Personal social events such as weddings, receptions, birthday parties, baby showers, or class reunions.
• Fundraising, solicitation, or sales, except pre-approved cost-recovery registration fees or donations.
• Activities that interfere with normal library operations.
• Use of the space as an organization’s permanent meeting place or headquarters.

Groups showing films must complete the Public Performance Waiver.

The library may limit the frequency or duration of reservations to ensure equitable access for community organizations.

Reservations may be canceled if policies or laws are violated.